After registration, changes to your name information are not automatically transferred from STiNE or the HR database to Docata.
If your name needs to be added or changed in Docata, please contact our support team.

Please ensure beforehand that the relevant changes have already been recorded in the source systems:

• For students: Contact the Campus Center so that the changes can be entered into STiNE.
• For UHH employees: Please also report the changes to the Human Resources Department.

You can upload your documents along with your applications. In the application for admission to doctoral procedures or the application for the opening of the doctorate proceedings, you will find an option to upload the required documents after viewing the checklist.
If you forget to do so at this stage, you will not be able to upload documents to Docata for the time being. The ability to upload documents depends on the status of your doctoral file. Please submit any documents required for processing the applications directly to your administration office for doctoral studies as soon as possible.

Only if your doctoral file in Docata has the status “Registered user” or "Admitted" will you have the separate option to upload documents on your Docata homepage under “upload further documents”.

Docata uses the following statuses for your doctoral file:

• Immediately after registering, you do not yet have a doctoral file and therefore no status.
• The moment you launch the wizard for the "application for admission to doctoral procedures" for the first time, a doctoral file with the status "Registered user" is created.
• After you have completed the "application for admission to doctoral procedures", the status changes to "Applicant".
• The Doctoral Committee decides on your admission. As soon as the administration office for doctoral studies has entered your official admission date, your file status changes to "Admitted".
• At the end of your doctoral program, you must submit the "application for the opening of the doctorate proceedings" (submission of the dissertation). As soon as the administration office for doctoral studies enters the official date for the initiation of the process, the status will change to "Examination procedure opened".
• If your doctoral program is discontinued or rejected without completion, the status "Abgelehnt/Abgebrochen" will be assigned.

After that, you will not need to take any further action in Docata as a doctoral candidate.
The following statuses are also used by the administration office for doctoral studies:

• Successfully completed (interim): Upon entry of the date of completion of the process.
• Successfully completed: After the certificate has been issued and the corresponding date has been entered in Docata.

To extend your doctoral procedures, you will find the "Application for an extension of the doctoral procedures" on your Docata home page, which you can submit by clicking the "Start the application for extension" link there.
To see this link, your doctoral file must have the status “Admitted”. You cannot submit the application before you are admitted.
Once you have completed the application, the link will disappear from your home page. Unfortunately, you cannot view your submitted application, but it will be forwarded to your administration office for doctoral studies for processing. You may submit another application as soon as the previous one has been deleted, accepted or rejected by the administration office for doctoral studies.

If the status of your doctoral file is incorrect, please contact your administration office for doctoral studies.
If you cannot see the link despite the status being correct and the application not yet having been submitted, please contact our support team.
Information about the application can be found on the following page.

If you have already submitted an application for admission to a doctoral procedure, you cannot create another application in Docata.

If you would like to apply for another doctoral procedure, please contact our support team. They can create an additional doctoral student file for you, which you can then use to submit another application.

This may be necessary, for example, in the following cases:

• You have discontinued your doctoral studies and would like to begin a new doctoral program.
• Your application for admission to the doctoral procedure was rejected, and you would like to submit a new application.
• You would like to begin another doctoral program in parallel with your existing one.
• You have already completed a doctoral degree and would like to pursue another one.