Application to open the doctorate examination procedure

Your first name, last name and birth details must be correct! They are required for the certificate.

To change your name or correct your gender or birth details, please use the Campus Center contact form. Add proof to your request, e.g. enclose your marriage certificate.

If you are employed at University of Hamburg or the UKE, please report the name change in addition to the responsible human resources services.

The name change will then be forwarded to Docata.

Please provide your private mailing address. You can log into Docata at any time and change or add these data. Please always update your contact details; this is the only way to obtain important information during the doctoral phase.

If you enter several addresses, then specify your correspondence address.

If you have a mobile phone and enter the number here, University of Hamburg offers you additional services such as the "Forgot your password?" is send by SMS for your university identification (B-Kennung).

You can enter multiple email addresses.

Docata account

You can change your correspondence email at any time. Please note your correspondence email is your user name in Docata.

University account

If you use your university account at University of Hamburg you cannot change your correspondence email. Please note, we exclusively send e-mails to the university e-mail connectes to your university user account.

Would you like to apply for the doctoral examination procedure in another faculty?

Would you like change the doctoral degree regulation for your examination?

Contact the responsible office of the currently selected faculty.

Discuss with your supervisor whether there is an institutional cooperation involved. This information can be updated in Docata at any time after approval. Option list:

Doctorate without cooperation:
This applies when your research will be conducted at an institute or other establishment at Universität Hamburg, even if you have taken an (external) employment that is unrelated to your research project/your doctoral studies.
Doctorate in cooperation with another university in Germany:
This only includes cooperation involving formal, institutional arrangements. It does not apply when a supervisor or reviewer
(assessor) at another German university has played a role in your doctoral studies without a formal, institutional arrangement.
Doctorate in cooperation with a foreign/non-German university, binational doctorate
(Cotutelle):
This must involve a contractual arrangement according to Joint doctorates with foreign institutions of the doctoral degree regulations that apply for your doctoral procedures. It does not apply when a supervisor or reviewer (assessor) at a university abroad has played a role in your doctoral studies without a formal, institutional arrangement.
Doctorate in cooperation with a university of applied sciences:
This only includes cooperation involving formal, institutional arrangements. It does not apply when a supervisor or reviewer
(assessor) at a university of applied sciences has played a role in your doctoral studies without a formal, institutional arrangement.
Doctorate in cooperation with a non-university research institute:
This applies when you work within a non-university research institution as part of your doctoral studies and must
involve a contractual cooperation agreement.
Doctorate in cooperation with industry (industry-sponsored doctorate) or other institution:
This applies when you work in the research department of a company or other organization as part of your doctoral studies or when your doctoral studies are undertaken in connection with a research contract from a company or other organization and you have a contract or other written agreement.

These and the following data are needed for statistical issues. Please update your data.

Name of hosting institution: Enter the full name of the university/institution you attended during your stay abroad. If you did not attend a specific institution during your stay abroad, enter “No institution” here.

Funding:

EU-program: Explanation /examples

• All European educational programs, currently Erasmus+ (2014–2020)
• Erasmus+ student mobility for studies (SMS)
• Erasmus+ student mobility for traineeships (SMP)
• EU–non-EU program (EU–China, EU–USA, EU–Canada, etc.)

Non-EU program: Explanation / examples

• Universität Hamburg scholarship
• Host university scholarship
• Scholarship from a publicly funded foundation (e.g., the German Academic Scholarship Foundation)
• DAAD scholarship (e.g., Promos, ISAP, Carlo Schmid Program, FIT worldwide, Go East summer school, IAESTE, etc.)
• Pädagogischer Austauschdienst (PAD) / COMENIUS school exchange scholarship

Non-publicly funded program: Explanations / examples

• Scholarship from a private host university
• Scholarship from a privately funded foundation (e.g., Bayer Foundations, Joachim Herz Foundation, Stiftung Mercator)
• Private domestic or international funding programs (e.g., BMW Group’s SpeedUp, NextGen Scholarship for Study in the US, Rotary Club scholarships)

No program (“Free Mover”): Explanation / examples

• Self-financed—“free-mover”
• Internship abroad with no funding program

This information is required for the university statistics. Please update your memberships and check if the start date is correct.

Did you participate in a structured doctoral program?
Examples: Doctoral study program in your faculty, Graduate School in a Collaborative Research Center (CRC), Graduate School in a non-university Research Institute.

In case you enter an employment at University of Hamburg or University Medical Center Hamburg-Eppendorf (UKE) , your position is mentioned in your contract.

The title of dissertation must be identical with title given on the title page of your dissertation.

Note the doctoral degree regulation when selecting the ‘language’ and the ‘type of dissertation’.

Upload in PDF Format with maximal size  100 MB.

If your dissertation ist larger than 100 MB, split your dissertation in several parts. Upload part 1 (max. 100 MB) here and further parts (size max. 10 MB) at the end of your online application.

Discuss this information with your supervisor. The information is important for the admission to the examination procedure and must correspond to the regulations in the doctoral degree regulations.

Discuss your proposal with your supervisors. Your proposal is important for the examination procedure and must confirm the rules in the doctoral degree regulations.

Documents in PDF format must be as small as possible. Please make sure that scans have sufficient quality.

Visit the wessite of your faculty for

• detailed information,
• forms and
• requirements for the printed copies of your dissertation to be submitted.

In addition printed copies of the dissertation have to be submitted in the respective office of your faculty (see contact).

The website of your faculty provides information about the number and other requirements for the printed copies of your dissertation to be submitted.